Our 100% compliant background screening products can be requested from any device, anywhere, anytime.
Our Enhanced Criminal Record Check is the most comprehensive Criminal Record Check available nationally. Across Canada it is also referred to as a Criminal Record and Judicial Matters Check (CRJMC),Police Information Check (PIC), or a Level 2 Check. The Enhanced Criminal Record Check utilizes the databanks from the Canadian Police Information Centre (CPIC) and Canadian Criminal Real Time Identification Services (CCRTIS) to search the National Repository of Criminal Records and most importantly,conduct queries into the Investigative and Identification data banks of CPIC. Additionally, it provides visibility into a Nationally populated database of locally held Police Records within the Police Information Portal (PIP). All results are based on the candidate’s confirmed name and date of birth. ModoHR and the ScreeningCanada platform are authorized to offer these searches by an Memorandum of Understanding executed with our Police partners.
The Enhanced Criminal Record Check provides two results:
1. The Criminal Record Check result (Negative/Clear, Incomplete/Unclear or Confirmation of declared record(s) if a Self-Declaration is provided) indicating Canadian Criminal Indictable Convictions which have not been pardoned, or subject to an approved record suspension
2. An Enhanced search of additional databases (Negative/Clear or Additional Check Recommended), providing comprehensive visibility into the following key areas:
Search result details are not released to third parties, however, candidates identified by the Enhanced Criminal Record Check searches are directed to attend their local police detachment with instructions to apply for a detailed search and in very rare cases may be required to submit fingerprints. The local police service will determine if the flagged item is both relevant and releasable.
Candidates who obtain additional results from this search by their local police, may securely save and then share the returned results via the ScreeningCanada platform with the organization requesting the search.
The Basic Criminal Record Check (aka Standard or CPIC search) is a query, based on name and date-of-birth, of active criminal files in the RCMP National Repository of Criminal Records. The basic search utilizes the databanks from the Canadian Police Information Centre (CPIC) and Canadian Criminal Real Time Identification Services (CCRTIS) to search the National Repository of Criminal Records and most importantly, conduct queries into the Investigative and Identification data banks of CPIC. This search will report any Canadian criminal convictions that have not been pardoned, discharged or sealed by record suspension. ModoHR and the ScreeningCanada platform are authorized to offer these searches by an Memorandum of Understanding executed with our Police partners.
At the time of request, Standard or Enhanced Criminal Record Check searches can be ordered as a priority/rush.
A Declaration allows individuals to voluntarily disclose criminal convictions in Canada during the Criminal Record Check process. The authorized Police Agency will confirm or not confirm the information voluntarily revealed by the candidate. This process allows requesting organizations to view and adjudicate previous Criminal convictions. In the event the Police Agency is unable to confirm information provided within the Declaration, fingerprint processing at Local Police Agencies may take up to 120 business days to verify the criminal record. Therefore, Self-Declaration is highly recommended to eliminate the need to have the candidate provide fingerprints and accelerate the process.
Canadian Police Clearance certificates are official documents issued by the Accredited Police Agency in Canada and can be requested as an original or electronic copy.
A Quebec Court Registries and Municipal Court Search
This data search is completed by accessing a National Credit Reporting Agency to verify personal information related to the financial activity and history of the applicant. The report will summarize fraud alerts, collections and potential risk. Credit Reports provide information based on an individual’s credit history. This will obviously provide insights into their financial responsibilities, but also valuable information with regards to their employment history, physical relocations, and identity, such as aliases.
ScreeningCanada meets all requirements for Canadian Credit Bureau accreditation, and as such has developed an API with Canadian Credit Bureaus to access credit information and deliver the results directly to our Clients through the platform and reduce the need for data entry. A great deal of trust and responsibility makes the Credit Reliability Reports obtained through ScreeningCanada a leading source of credit and identity information. All credit data is securely stored in Canada, ensuring compliance with Canadian privacy legislation is continually met.
Electronic ID Verification (eID) meets the RCMP’s Dissemination of Criminal Record Information policy for verifying a person’s identity electronically. eID uses personal information collected by a Canadian Credit Bureau to verify a candidate’s identity. eID is not a credit report and is used only to accurately identify a candidate.
To use eID a candidate should:
If the candidate is unsuccessful, their identity can be verified on-site or by live real-time identification. In accordance with the provisions of relevant privacy legislation, all Identity Verification data will be retained in Canada for a minimum of two (2) years for CPIC audit purposes.
Unique to ScreeningCanada, our Canadian team is authorized to verify the ID of your candidates instantly over video chat – removing onboarding barriers and immediately reducing candidate drop-off from those who fail the eID step.
ScreeningCanada supports a streamlined eReference process for personal or professional information collection to support the applicant’s personal and employment history. eReferences will be delivered only to valid employers who complete a reference survey that includes vital details regarding the applicant. Our eReference Checks are built with IP tracking technology to ensure that the email address they are being sent to aligns with the person they are intended to reach.
Reference Checks typically take a significant amount of time and are often not conducted effectively. ScreeningCanada’s platform delivers an eReference directly to the reference’s inbox. Our probing and insightful questions are designed to provide unique insights only an individual who’s work with your candidate can provide. References can complete the interview on their time, which increases completion rates. There is no reliance on phone tag and voicemails to obtain a reference.
Education and Professional Accreditations can be confirmed with the requirement of signed informed Consent, and the applicant providing information such as; the name of educational institution, the designation awarded, year on convocation, student number and focus of study. More individuals lie about their Educational Credentials that any other credential. With so many diploma mills and the sheer ease of ‘stretching the truth’ when it comes to educational accomplishments, it may often be impossible to tell the truth by simply reading a resume.
An Education Verification speaks directly to an applicant’s character. Not only are you confirming a candidate’s skills, but you are also looking into whether your candidate is being truthful from their first impression with you, through their resume. ScreeningCanada’s technology platform forms relationships with individual educational institutions across the globe. Our technology allows us to go directly to the registrar, this means you are getting industry leading turnaround times and 100% verified information on your applicant’s education.
Verifying a candidate's previous employment is a cost-effective way to confirm information provided by the candidate directly with the employer. Employment Verifications consist of confirming the company name, dates of employment, position, reason for leaving, and eligibility for rehire. The ScreeningCanada platform will collect all necessary information and our team will contact each organization's HR Department or Payroll to verify the claims made by the candidate.
Today’s modern population lives online, and often an individual’s true personality will shine through a social media site. Having insight into a candidate’s use of social media will provide information on how they behave outside of the workplace, but also what they think of their current roles.
ScreeningCanada’s robust social media searches will highlight objectionable material and potentially illegal activity as defined by the employer. The platform itself will generate a search of many online social media properties based on your candidate’s information, returning information directly to the candidate’s profile. Should further investigation be required, ScreeningCanada can conduct a deeper dive.
This search is by province and typically for clients that do not require abstract details (ride sharing or cab service) and only require verification that the candidate’s drivers license is currently valid, class of license, date of birth, gender and verification of the candidate’s name. This is best practice for rental car companies, employers with corporate vehicles, delivery drivers, and insurance companies for compliance requirements or annual screens as required to mitigate risk and corporate liability.
Canadian Driver's Abstracts contain verification of the candidate’s personal information such as name, date of birth, gender and status of license. It will also provide convictions, suspensions and prohibitions. For many Canadian companies, the Driver Abstract screening is best practice to annually screen to reduce risk and minimize potential insurance increases.